Co-op Portal

Please submit all co-op claims within 60 days of invoice

Unless noted otherwise. Honeywell Generators requires submission no later than 45 days after the invoice date is required for all co-op claims.

Submit a Co-op Claim Using this Form

 

Verification

Video Demo: How to use the co-op portal.

Required documentation to submit:

Media Type Claim Requirements
DIGITAL ADVERTISING
SEO or SEM advertising only through web.com or other JCI approved vendors are eligible for reimbursement. Lead fees from HomeAdvisor and Advertising on Angie’s List qualify.
Internet display ads and video pre-roll ads are also eligble
with pre-approval from Republic or Channel Fusion.
Online Display Ads & Video Pre roll:
1. Invoice
2. Screenshot of the ad
3. Script of video if applicable
SEO/SEM/HomeAdvisor/Angies List
1. Copy of paid invoice
2. Contract indicating total cost, time period, and campaign specifics
NEWSPAPERS / CONSUMER PRINT
Space costs only in accredited weekly, daily or Sunday ABC newspapers. Only the fractional portion of the ad displaying copy, product identification, or the brand logo will be considered when computing acceptable co-op allowances.
1. Entire page (tear sheet) for each advertisement claimed, showing publication name and date
2. Copy of the paid invoice from the publication

*Production costs on Contractor-prepared advertisements are not eligible for co-op funds. Invoices must be at the lowest possible local rate.Co-op funding will be calculated on the basis of the net earned rate from the newspaper, including any discount or rebate.

RADIO AND TELEVISION
Spot announcements costs for 10, 15, 20, 30 and 60 second advertisements.
1. Copy of paid invoice from station showing the length of each commercial, its cost, and the total cost at your lowest contract rate less all discounts
2. Notarized affidavit from the Station
3. Notarized script of the advertisement
APPAREL, UNIFORMS, PROMOTIONAL PRODUCTS
Authorized uniforms, apparel, and branded products sold through YORK approved vendors. Must meet brand guidelines if from alternate vendor.
1. Copy of the paid invoice
2. Image/proof of YORK branding

*A maximum of 10% of available co-op funds may be used on apparel and/or promotional products

BILLBOARD AND TRANSIT ADVERTISING
Space costs.
1. Copy of leasing agreement
2. Copy of paid invoice indicating the date the board was posted
3. Photograph of billboard
EXHIBITS, DISPLAYS, FAIRS
Cost of exhibit space. When more than vendor products are displayed, only the portion of the display occupied by YORK products will be eligible for co-op funds.
1. Copy of the paid invoice for space from the show operator
2. Color photograph of entire display area
LOCAL DIRECT MAIL
Cost of postcards, mailing and mailing lists
1. Copy of mailer
2. Printer’s paid invoice
3. Postal receipts for the quantity mailed
IDENTIFICATION SIGNS
Vendor-approved vendor produced identification sign.
1. Copy of the paid invoice.
VEHICLE IDENTIFICATION, AD SPECIALTIES
Vendor-approved vendor produced items. Must meet brand guidelines if from alternate vendor.
1. Copy of the paid invoice
2. Image showing vendor branding
SALES PROMOTIONAL ITEMS
Literature, videos and sales presentation material.
1. Copy of the paid invoice
2. Image/proof of vendor branding
SOFTWARE
Vendor-designated software only.
1. Copy of the paid invoice.

Co-op Guidelines by Vendor:

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YORK Co-Op Advertising

Through targeted marketing funds, Republic and Johnson Controls (YORK) will partner with you to help promote your business and its affiliation with the YORK brand. The use of these market funds are intended to enhance our mutual sales and profit opportunity through incremental business. Please see your TM to learn more about the funds that can be made available to you. Funds are allocated based upon previous year’s business and percentages vary based on program participation level.

Under this policy it is the obligation of the Contractor to pay most advertising and promotional costs at the time of their occurrence. Monies from the Dealer Market Fund (DMF) as available may then be used to reimburse Contractors as specified by their Distributor. Ask your Republic TM about the detailed finanical aspects of this policy.

Co-Op Guidelines

The following guidelines should be used in planning advertising or sales promotion activities to be
eligible for factory co-op reimbursement.

  • All York-prepared advertising, as in the current York Marketing Action Center (MAC), are automatically eligible for co-op support. This includes newspaper ads, magazine ads, radio and television spot announcements, billboard posters, direct mail materials and other York-produced items.
  •  Locally-prepared advertising, promotion materials or local alterations to York-prepared materials must be pre-approved through Republic and Channel Fusion, York’s co-op administration partner. (submit all pre-approval requests to Republic at markit@republicco.com)
  •  York brand logos in the approved forms must be prominently and exclusively displayed (except where otherwise indicated) in all print advertising. Logos are available from the Marketing Action Center.
  •  Generally, no other manufacturer identification or product(s) may be mentioned or displayed in the advertisement to be eligible for co-op funds.
  •  York brand logos and products that are displayed in conjunction with other non-competing manufacturers in special promotions MAY BE ELIGIBLE for reimbursement on a proportionate basis. In such cases, ADVANCE APPROVAL from Channel Fusion must be obtained.
  •  Regardless of the type of advertising or other co-op funding requests, all claims must be submitted to Republic no later than 60 days after the date of the media or material invoice to be eligible for co-op funds.
  •  Republic and York reserve the right to obtain verification of media charges, etc. from media and suppliers. Contractors are expected to cooperate with all such requests. If the amount of the claim approved should be disputed, the decision of York management will be final.

Luxaire Co-Op Advertising

Through targeted marketing funds, Republic and Johnson Controls (Luxaire) will partner with you to help promote your business and its affiliation with the Luxaire brand. The use of these market funds are intend-ed to enhance our mutual sales and profit opportunity through incremental business. Please see your TM to learn more about the funds that can be made available to you. Funds are allocated based upon previous year’s business and percentages vary based on program participation level.
Under this policy it is the obligation of the Contractor to pay most advertising and promotional costs at the time of their occurrence. Monies from the Dealer Market Fund (DMF) as available may then be used to reimburse Contractors as specified by their Distributor. Your Luxaire Distributor will inform you of the financial aspects of this policy.

Co-Op Guidelines

The following guidelines should be used in planning advertising or sales promotion activities to be
eligible for factory co-op reimbursement.

  • All Luxaire-prepared advertising, as in the current Luxaire Marketing Action Center (MAC), are automatically eligible for co-op support. This includes newspaper ads, magazine ads, radio and television spot announcements, billboard posters, direct mail materials and other Luxaire-produced items.
  •  Locally-prepared advertising, promotion materials or local alterations to Luxaire-prepared materials must be pre-approved through Republic and Channel Fusion, Luxaire’s co-op administration partner. (submit all pre-approval requests to Republic at markit@republicco.com)
  •  Luxaire brand logos in the approved forms must be prominently and exclusively displayed (except where otherwise indicated) in all print advertising. Logos are available from the Marketing Action Center.
  •  Generally, no other manufacturer identification or product(s) may be mentioned or displayed in the advertisement to be eligible for co-op funds.
  •  Luxaire brand logos and products that are displayed in conjunction with other non-competing manufacturers in special promotions MAY BE ELIGIBLE for reimbursement on a proportionate basis. In such cases, ADVANCE APPROVAL from Channel Fusion must be obtained.
  •  Regardless of the type of advertising or other co-op funding requests, all claims must be submitted to Republic no later than 60 days after the date of the media or material invoice to be eligible for co-op funds.
  •  Republic and Luxaire reserve the right to obtain verification of media charges, etc. from media and suppliers. Contractors are expected to cooperate with all such requests. If the amount of the claim approved should be disputed, the decision of Luxaire management will be final.

The objective of Mitsubishi Electric Cooling & Heating (Mitsubishi Electric) co‐op fund program is to
increase sales by generating leads and raising brand awareness of Mitsubishi Electric M‐Series and PSeries
products in local markets.

Contractor  Activities

Advertising options include but are not limited to:

  • Newspaper & Magazine Ads
  • Billboards
  • Direct Mail including list procurement and postage
  • Radio – See “How to – Radio Ads” on the Member Zone Extranet
  • TV Commercials – See “How to – Television ads” on the Member Zone Extranet
  • Yard signs
  • Internet banner ads and other digital advertising
  • Sales Builder Pro sales app by Intelligent Mobile Support (Mitsubishi Electric version)
    • Eligible: Company Setup Fee and User Fees
    • Not Eligible: Upgrades including Playbook and Sales Analytics features or the purchase of tablets
  • Homeowner rebates :
    • May only be offered for 4 months during the year:
      • Spring: April and May
      • Fall: September and October
    • Rebate amounts and applicable products are limited. Contact your Marketing Manager for rebate program guidelines and preapproval authorization.
  • Truck wraps that are exclusive to Mitsubishi Electric
  • Home shows
  • Trade show displays
  • Demo unit(s)
  • Mitsubishi Electric branded website development
  • Advertising for light commercial applications using P-Series, such as professional offices, computer rooms, and mechanical equipment rooms
  • Wearables – Contact your Marketing Manager about the approval of funds for wearables (requires prior approval from Marketing Manager and Business Unit Director)
  • Any other business development expense preapproved by the Marketing Manager